Minutes
of the meeting held on 03.12.2015 at 15.00 hrs. between the SSRM,
Air Mail Sorting Division and Union representatives of NFPE R-III, AMSD, Mumbai-400099.
The following were present :
Administration Side :-
Shri. M. S. Badwe, SSRM
Union
Side : -
Shri.
P. D. Ranit, Off. Divisional Sec.
Shri
Dambal
Shri.
V. T. Sadye
Following items were discussed.
1.
Work
of enquiry of Speed Post Articles should be allotted to SPC Enquiry Section.
Brief:
The work of enquiry of Speed Post Articles is being diverted to HRO Record
Branch which should be assigned to the Speed Post Enquiry Section as sufficient
manpower has been deployed for the said purpose over there.
Reply :
The work of handling E.R.’s concerning short receipt / non receipt and receipt
of SPAs in damaged or torned condition and maintenance of record asked to be
carried out by staff of HRO (Records) which is their prime duty. Rest all the
work will be carried out by Inquiry
Section of NSH , Mumbai. (Item Closed)
2.
Stop
booking of SAs for mail monitoring work and allot the same to on duty ASPs.
Brief: A
new practice of booking of SAs for mail monitoring work has been started
recently. The mail offices are already facing shortage of manpower to manage
the operative functions. In addition to this many of the officials are retiring
day by day causing more shortage. Further the HRO has been forced to
mandatorily book full manpower in the set leading to increase in weekly off and
non grant of leave on time. Hence this union requests to arrange to stop
booking of SAs for mail monitoring purpose and allot the work to the on duty
ASPs.
Reply :
There was need of special monitoring team in view of the complexity of the work
handled by SPTMO (Inw) Staff. Therefore this arrangement was made which is
proving beneficial as specific monitoring is being done. Lot of misconnections
are getting avoided and overall performance of the Division is improved. (Item Closed)
3.
Repairing
of Aquaguards and Coolers in the premises of AMSD and covering the same under
AMC to enable its preventive and corrective maintenance.
Brief:
The item is self explanatory.
Reply :
Cooler at AMPC has been got repaired through AMC vendor and its control has
been transferred to Supdt., APSO (Inland) for better monitoring. Cooler and
Aquagard at NSH, Mumbai has been working fine and finally cooler placed at
canteen will be repaired shortly and put to use of employees of AMSD as well as
visitors to canteen. (Item Closed)
4.
Supply
of Computer Operator Chairs to APSO (Fgn) Branch as the existing are completely
worn out and causing lot of inconvenience to the staff.
Brief:
The item is self explanatory.
Reply : On
20.10.2015, twenty computers operator’s chairs got repaired by hiring local
mechanic. Detailed report will be called from Supdt., APSO (Foreign).
5.
Boosting
of team work spirit among all cadres of employees in the Airmail Sorting
Division for upliftment of KPI & overall standards of the Division.
Brief:
The
Airmail Sorting Division has vast amount of resources, infrastructure and
staff. But its proper utilization as a team is not been ensured by many of the
unit heads of AMSD ultimately resulting into bad performance of the entire
division. Many of the unit heads are not paying prompt attention to the
irregularities brought into the notice by the staff and are posing a deaf ears
to the genuine problems. Many a time suggestions offered by the staff are also
sidelined and ignored by the administrative authorities due to which the staff
has started to feel deserted in the process of office functioning. Mere
inviting suggestion from ASPs and other administrative authorities won’t lead
to upliftment of the Division but involving all ground level staff into the
process would contribute to the upliftment of the Division. This union
therefore request to start developing the team work spirit among all cadres of
the employees in AMSD by active participation and meetings with the ground
level staff by the respective unit heads for upliftment of the Division
performance.
Reply : Action on bringing
employees together and creating ‘ Sense of belongingness’ among them towards
Air Mail stg. Division is also getting created by arranging soft skills program
in this Division. Awareness among all employees in Air Mail stg. Division is also arranged for
improvement in work culture and welfare of Staff. At the same time the regular
work by all employees is expected to be done whole heartedly. Service Unions
are being persuaded to cooperate in this regard. (Item Closed).
6.
To supply sufficient
manpower to APSO (Foreign) Branch due to heavy flow of inward mail .
Reply : Sufficient manpower
has been provided to APSO (Foreign) in proportion to workload. (Item Closed).
7.
Supply wall mount
fan at Air Mail A/c.
Reply : Presently 8
officials are working in Air Mail (Accounts) and 8 fans have also been
provided. As such there is no need
to provide any extra fan for this section. Supdt., APSO (Foreign) may get the
location of fans re-arranged if justified at his level. ( Action : Supdt, APSO (Foreign)
Date of next meeting will be intimated
shortly.
M. S.
Badwe
Sr.
Superintendent. Of RMS
Air Mail stg. Division
Mumbai – 400099.
No. :
D-2/NFPE-III/Minutes-Dec-03/2015 Date : 08/16.12.2015
Copy to :
1.
Shri
P. D. Ranit,
Dvnl. Secretary, NFPE R-III Union, AMSD, Mumbai-400099.
