Minutes of the meeting held on 29.09.2014 at 10.00 hrs.  between the SSRM, Air Mail Sorting Division and Union representatives of NFPE  R-III, AMSD, Mumbai-400099.

The following were present :

Administration Side :-

Shri.  R. K. Rakate, SSRM

Union Side : -

        

         Shri. U. M. Mhaskar, Divisional Secretary   

Shri Y. B. Dambal

Shri  V. T. Sadye

Shri S. K. Shukla

Following items were discussed :

D.O/HRO & Allied Units:-

Old item :  Item No, 2 of the Agenda dated 12.08.2014.

Uniform tenure & deputation policy for all units of AMSD, Mumbai-400099 ensuing the spirit of rotational transfer policy guidelines circulated by Postal Directorate.

Union brief: There are many officials in AMSD, Mumbai who are deployed on deputation basis for years together. The officials who are on tenure are regulated by the tenure posting guidelines but the officials who are deployed on deputation in DO/HRO/Superintendent offices & allied sections/SPCC Enquiry Section, etc  are not regulated by any guidelines and hence should be brought under the purview of rotational transfer guidelines to enable uniformity between tenure and deputation in AMSD. This union therefore demands call of fresh willingness from officials of AMSD for filling up all such deputations and reversion of all officials to mail offices who have completed the tenure of deputation of 4 years.  

Reply : Henceforth staff on deputation will be taken as per their willingness. However Union may not take personal item of particular staff.

APSO (FGN) Branch:-

1.  Grant of C/off to officials against overtime performed by them beyond prescribed hours of work in the interest of service as per orders on the subject.

Reply : The officials who are not entitled for OTA payment are claiming OTA. HRO is preparing OTA statement and calculating Compensatory off for every 8 hours by consolidating extension hours / OTA hours on different dates. There is no provision for granting compensatory offs. However compensatory off is granted to the officials who performs duty on Sunday & PO holiday for 8 hrs. Thus the O. T. order produced by the Union is not relevant to this case.

..

SPCC, Mumbai Branch:-

1.  Accommodation problem at SP TMO to stack segregated bags/cage trolleys. The union demands shifting of Inland Outward TMO to A-Zone premises and allot the said accommodation to Speed TMO in addition to existing space for stacking segregated bags/cage trolleys since the outward TMO is very much adjacent to SP TMO.

Reply : After civil work at NSH, Mumbai is completed, the problem will be solved.

2.  Providing of justified Coolies for loading and unloading of bags at SP TMO point.

Reply : As reported by the Supdt., NSH, as and when needed extra manpower as per workload is being provided to SPTMO Outward. Supdt., NSH will carryout review of workload & manpower at SPTMO (Outward) (Action : Supdt., NSH)

3.  Supply of Sorting Case Chairs at SPCC, Mumbai as there is shortage of chairs.

Reply : It is reported by the Supdt., NSH that sufficient sorting cased and chairs are available in NSH Mumbai. No such requirement has been reported by any H.S.A. or ASP.

4.  Repairing of Fans/Tube Lights in Inward SP TMO located inside the Airport. This is an old item but not attended yet.

Reply : Supdt (M & TM) is directed to provide and report compliance.  (Action   Supdt (M & TM)

5.  Provision of Shuttle Service for conveyance of bags from SP TMO to A-Zone within the APSO Complex from 2.00 hrs to 6.00 hrs in the early morning. Non-Provision of which is leading to conveyance of mails in Cage Trolleys from SP TMO to A-Zone causing accidents and injury to the staff/coolies.

Reply : The Supdt , APSO (Inland) and Supdt, NSH are directed to intimate which bags are received from A-zone to APTMO (Outward) & NSH & vice versa to enable this office to provide touch to respective MMS schedules. If not agreed by the C. O. then shuttle service will be rearranged unless statistical figures available. Action may not be possible immediately.  ( Action : Supdt., NSH Mumbai / Supdt , APSO (Inland)

6.  Provision of MMS Schedule in Set/1 & Set/2 at SP TMO for despatch of offloaded bags to CST TMO & Mumbai Central.

Reply : Off loaded bags are being sent to CST TMO & Mumbai Central TMO through available MMS schedules BT-7 (03.40), AT-2 (13.50), BT-5 (16.30), BT-9 (02.30), to CST and Pune-2 (02.55), , B-4 (08.55) to MCT. And  special MMS Trip are being engaged.

7.  Providing of MMS Shuttle Service from Inward SP TMO at following intervals i.e. 21.00 hrs, 23.00 hrs, 1.00 hrs, 4.00 hrs for forwarding of received bags to SPCC, Mumbai.

Reply : Supdt. (M & TM) will examine and submit the report before 17.10.2014.  (Action : Supdt. (M & TM)

8.  Booking of 2 Gr-C at Inward SP TMO inside the Airport to avoid frequent deployment of staff from SPCC since there is heavy receipt of mails from different sectors in the night. Further mails are also not received on due time from IPC Cargo and heavy despatches of Sectors like Bangalore, Hyderabad, Delhi & Kolkatta needs to be attended. Further mails received from all sectors is received mixed with ordinary mails which needs to be again segregated. All these work cannot be attended by single Gr-C staff and hence 2 Gr-C should be booked at Inward SP TMO in Set/3.

Reply : After merger of APTMO (Inw) and SPTMO (Inw) the issue will be examined by Supdt (M & TM). ( Action : Supdt., (M & TM).  

General :-

1.  Leave Cases, representations and appeals should be disposed off within the time frame prescribed by C.O., Mumbai.

Reply : Leave cases , representations and appeals are attended on time. Necessary instructions are given to all Leave Sanctioning Authority / Disciplinary Authority to expedite the disposal of such cases promptly. ( Action : All Supdt / Managers, HRO, AMSD, Mumbai-99)

Next meeting will be held on 29.10.2014  at 11.00  hrs. Agenda, if any should be  submitted to this office on or before 20.102014 in soft copy also i. e. in e-mail / pendrive. E-mail ID is ssrmamsdmum@gmail.com.

 -sd-

( R. K. Rakate )

Sr. Superintendent of RMS,    

Air Mail Sorting Division,

Mumbai  400 099.

No : D-2/Union/NFPE-III/Minutes-Meet-Sept-29/2014          Dated :  08.10.2014

Shri U. M. Mhaskar, Divisional Secretary, NFPE-R-III, Air Mail Sorting Division, Mumbai 400099.

All concerned Supdt. / Manager, AMSD, Mumbai-400099.

HRO, AMSD, Mumbai-400099