Minutes of the meeting held on 28.08.2014 at 09.30 hrs.  between the SSRM, Air Mail Sorting Division and Union representatives of NFPE  R-III, AMSD, Mumbai-400099.

The following were present:

Administration Side :-

Shri.  R. K. Rakate, SSRM

Union Side : -

        

Shri. V. S. Singh, Divisional President

Shri. U. M. Mhaskar, Divisional Secretary   

Shri. Y. M. Gadhave, Br. Secretary, Mumbai APSO - Inland

Shri. R. A. Kamble, Br. Secretary, NSH (SPCC), Mumbai-400099.

Following items were discussed :

D.O/HRO & Allied Units

Stop diversion of DO/HRO Staff to mail offices and credit of compensatory offs to their account for the number of days they have worked in mail offices as per the administrative orders.

Union brief: The DO/HRO Staff is being justified as per the work load of the units and they need to attend the work load which remains pending due to their diversion to mail offices. They need to complete the pending work load by putting extra efforts and are delivering good productivity which have enabled smooth functioning of DO/HRO of AMSD till date. Taking into account their pendency of work due to diversion to mail offices and to motivate them for putting extra efforts for clearing pendency it is requested to kindly direct the HRO, AMSD to credit Compensatory offs to their account for the number of days they have been deployed to mail offices as per the administrative orders. This union further demands to stop the existing policy of diversion of DO/HRO Staff to mail offices and direct the respective Superintendents to work out a firm strategy for effective functioning of mail offices within their existing mail office strength.

Reply : Staff of DO / HRO is being deputed to mail offices to clear the public sensitive mail whenever there is heavy pendency of mail. This procedure is being followed since years together. Union is aware that there is 68 vacancies in SA cadre and to cope up with shortage of staff it is necessary to deploy DO / HRO staff to dispose off deposit public mail to avoid public complaints and to give better service to them.

                            

The receipt of mail is erratic and seasonal. However the college students also engaged to do the work of SA cadre. Generally maximum  DO / HRO staff is being utilized at SPCC ( handles time bound sensitive mail) for specialized sorting of speed post articles which college students could not be clear qualitatively to avoid missending. The Union demand of crediting compensatory off regularly against the period worked in mail office may not be considered.

However, when DO / HRO staff is being utilized for 8 hours continuously on Sunday / holiday compensatory off is being given.

Uniform tenure & deputation policy for all units of AMSD, Mumbai-400099 ensuing the spirit of rotational transfer policy guidelines circulated by Postal Directorate.

Union brief: There are many officials in AMSD, Mumbai who are deployed on deputation basis for years together. The officials who are on tenure are regulated by the tenure posting guidelines but the officials who are deployed on deputation in DO/HRO/Superintendent offices & allied sections/SPCC Enquiry Section, etc  are not regulated by any guidelines and hence should be brought under the purview of rotational transfer guidelines to enable uniformity between tenure and deputation in AMSD. This union therefore demands call of fresh willingness from officials of AMSD for filling up all such deputations and reversion of all officials to mail offices who have completed the tenure of deputation of 4 years.  

Reply:

a.            Tenure transfers are being implemented in April/May of each year.

b.            There is no individual complaint is received against tenure transfer.

Union is requested to ask individual sufferer to apply if they feels injustice.

APSO (FGN) BRANCH:-

Restoration of Night Duty (i.e. Set/3) Mail Clerk of APSO (FGN) Branch:-

Union Brief: After discontinuance of APSO (FGN) Night Duty Mail Clerk the handling of sensitive Foreign Mail has increased which needs to be first unloaded on A-Zone Platform from the respective MMS Trips as the same has been now attached to A-Zone and stacked over there for the whole night and then handed over to the Set/1 Mail Clerk of APSO (FGN). This procedure has unnecessary led to duplication of work like loading and unloading, segregation; preparation of ML’s/ work papers, etc. Further the Set/1 Mail Clerk finds lot of inconvenience to handle the entire work load of receipt of bags which are about approx. more than 800 bags. The Mail Agency Branch of APSO (FGN) is an important branch as the entire units of APSO (FGN) depends upon its receipt. Any delay at the Mail Agency point due to congestion of mail will lead to loss of manpower deployed in the allied units of APSO (FGN). This union therefore demands restoration of Night Duty i.e. Set/3 Mail Clerk of APSO (FGN) Branch. 

Reply : There is no such report from APSO (Fgn)/Set-1 mail clerk or A-zone. It is not proper to function Mail Agency branch for foreign bags separately only to receive. When A-zon mail agency branch functions adjacent there.  The set-2 is functioning up to 22.30 hrs and mails received after 22.00 hrs is collected at ‘A’ zone Set-3. Average bags received at ‘A’ zone / Set-3 for APSO Foreign are about 200 to 250 bags. Out of these bags, 100 to 150 bags are only ‘L’ bags received for various offices including BPC and MBC. As such there is no justification to restore night set at present.

Shifting of Scanning Machines of CED Branch meant for release of Fgn articles near the Assistant Commissioner of Customs office in APSO Building to avoid the mixing of Fgn mails with other articles and unnecessary trespassing of other office.

Reply : The shifting of detained / inventorised CED articles are made to other accommodation  to get more free space, to handle mail by RMS staff and to avoid mixing of foreign mails.

The custom authority is not ready to shift scanning machine. The scanning machine is purchased and installed by Customs. Considering the scanning of EMS items (Import / Export), the location is identified by the Customs and it is suitable. Hence there is no need to shift it somewhere. The orders are issued to send other than detained mail to SPCC to include in their bag to avoid multiple closing of bags and streamline the handling of SPAs.

SPCC, Mumbai Branch

 

Solving of Speed Net Software Problem generated due to implementation of NSS Hubs System leading to non receipt of virtual receipt of bags at outward TMO Point of SPCC.

Reply : Whenever there is software problem in speed net, same is reported immediately to CEPT, Mysore on war footing. System Administrators are instructed accordingly.

Provision of proper tube lights, halogen lamps, Ceiling Fans and Tarpaulins (for bags) at outward TMO.

Reply : Whenever there is such problem same will be solved immediately.

Cleaning of Water Cooler installed at SPCC, Mumbai-400099.

Reply : HRO has cleaned  the water cooler and same will be ensured periodically. (tem closed)

Repairing of broken Stg. Cases at SPCC and painting of the Stg. Cases.

Reply : No such report is received. However work will be attended.

Chronological order of Sorting Diagram and affixing of destination labels in the same manner on the sorting cases for enabling speedy sorting of mails.

Reply : The work will be undertaken as per Directorate’s order on Level-I and level-II stg on MNOP pattern. However suitable changes are made.

Cut-off time for opening of mails in particular set to enable sorting and disposal of mails within the set itself.

Reply : The cut off time is already fixed in each set for opening. Whenever receipt of mail is heavy opening is required to be done beyond cut off time to feed SPAs to SAs at the beginning of the set.

Shifting of Speed Post Parcels in the third hall of SPCC for creating space in the main hall of SPCC for movement of bags and trolleys/pallets.

Reply : Under consideration after reduction of BNPL mail considerably.

Engaging a responsible MTS in each Set for repairing of damaged Speed Post articles/parcels to avoid loss cases.   

Reply : Yes, agreed to and will be implemented within available manpower.

APSO (Inland) Branch

Restoration of Mail Clerk of APSO (Inland) for avoiding accommodation & other problems at A-Zone. In this connection kindly refer this union letter No. NFPE/AMSD/R-III/A-ZONE/CORR/2014 dated 07.08.2014.

Reply : It is not proper to function 2 mail agencies on the same platform. Also no touches on MMS schedules are provided to APSO (Inland). The workload to mail agency branch is not sufficient to justify 1 SA + 1 MTS in each set and also to avoid duplication of work.

Fresh counting of unregistered articles received for sorting in trays in APSO (Inland).

Reply : Supdt., APSO (Inland) will be asked to count unregistered articles for stg. in trays in presence of senior responsible staff.

Providing of face to face articles for sorting at APSO (Inland).

Reply : The H.S.A. is directed to provide faced mail for sorting..

AMPC

Complete water proofing of mezzanine terrace of APSO building through local contractor for avoiding leakage at AMPC, Mumbai-400099.

Union brief: The new Manager, AMPC has engaged his Gr-D attendant and the cleaning staff for applying white cement to the cracks in the mezzanine terrace of APSO Building which has led to arrest of leakage in AMPC to a considerable extent. This union therefore demands that the same procedure may be adopted for the entire mezzanine terrace by engaging the necessary labour locally for water proofing of entire mezzanine terrace of APSO building to avoid leakage of rain water on AMPC Sorting Machines.   

Reply : The work is major and need to be assigned to AE (Civil). Wherever there is a minor problem, same will be attended by Manager, AMPC.

General

Prompt Supply of various order copies to the Divisional Union pertaining to the common interest of employees of AMSD, Mumbai-400099 as per Directorate guidelines. This union request to issue necessary instructions to all OAs in D.O., AMSD, Mumbai-400099 since many of the OAs are not endorsing the important order copies received from Directorate or C.O. to the Divisional Union.

Reply : The ASP (HQ) and staff is instructed to circulate such orders.

Clearance of all due MACP Promotions of staff of AMSD, Mumbai.

Reply : Under active consideration.

Revoke of irregular Dies-non’s issued to the staff of AMSD, Mumbai in various units. 

Reply : Representations received will be finalized after receipt of comments on there by concerned Leave Scrutiny Authority. (Action : All Supdt / Managers, AMSD &  HRO, AMSD)

Next meeting will be held on 26.09.2014 at 11.00 hrs. Agenda, if any should be submitted to this office on or before 16.09.2014 in soft copy also i. e. in e-mail / pendrive. E-mail ID is ssrmamsdmum@gmail.com.

-sd/

( R. K. Rakate )

Sr. Superintendent of RMS,    

Air Mail Sorting Division,

Mumbai  400 099.

No : D-2/Union/NFPE-III/Minutes-Meet-Aug-28/2014          Dated :  02.09.2014

Copy to:-

1. Shri U. M. Mhaskar, Divisional Secretary, NFPE-R-III, Air Mail Sorting Division, Mumbai 400099.
2. All concerned Supdt. / Manager, AMSD, Mumbai-400099.
3. HRO, AMSD, Mumbai-400099